The Security Benefits of File Tagging: Protecting Your Sensitive Data

Over 1,862 data breaches occurred in the US in 2021.

Data breaches can affect anyone. People get exposed to identity theft, and businesses incur significant losses. Many individuals suffered from identity fraud because their personal information got leaked.

To avoid data compromise, install a file organizer for Windows. By using file manager tags, you can ensure the security of your data. Read on to discover the benefits of Tagging for Windows with the best file organizer software.

What Is File Tagging?

Using folders is the traditional method of organizing different files. You can sort documents based on their type, secure the information in them, or limit accessibility. However, this system is not always efficient.

Today, many integrate Tagging for Windows into their system. File tagging is another method of managing files and folders. With the best file manager software, you can use tags to create a label on your data.

Instead of going through folders, tagging allows you to identify files according to their content and location. Often, they come in as a 'name' tag followed by a 'value' tag. In addition, file tagging uses different data formats, structures, and storage.

Security Benefits of File Tagging

It may seem simple, but managing files on your computer is a complex task. Organizing and maintaining them takes a lot of time and effort. File tagging with the right Windows file sorter can help you ease the workload.

1. Improve File Organization and Accessibility

Managing and organizing files can affect productivity. A survey claims that 67.52% of searches take at least three attempts. Instead of doing crucial tasks, people need to spend time looking for a document.

Failure to deal with it can result in losses. However, you can avoid these from happening if you use a tag file manager.

It keeps them organized based on how you classify them. Further, you can structure your file tagging by yourself. If you need critical information, you can locate it fast.

With a good file structure, creating and finding data is simple. You can create a data set with tags and link them to files and folders. File tagging allows you to combine tags too.

2. Increase Security

One of the most notable benefits of file tagging is security.

Digital files are often accessible on a network, allowing unauthorized people to access them. They can hack into your system and steal information without you knowing. Some can destroy your files by installing a virus, too.

When any of these happens, retrieving files and data becomes difficult. With file tagging, you never have to worry about data breaches. Installing the software guarantees outsiders cannot access and steal files. They either need your permission or use extreme hacking skills to gain access.

You can protect all the data you want if you know their location. Remember, you can never protect a thing you cannot find. For instance, you forgot you saved sensitive data on your PC, and it got leaked.

To verify the security of your files, use file tagging. Browsing through tags allows you to find, determine, and monitor data. You can locate files in the 'Trash Bin' using the same tags.

3. Limit Access

How can I limit access to a document using tags? As mentioned, file tagging allows you to control file accessibility. You can identify users who can open, view, and edit your documents.

Some file and folder management software adds an extra layer of security. Aside from access rights, they incorporated entry securities into specific data. If a file has a security tag, an individual without the same tag can never locate the file.

The security tag mechanism displaces the security mechanism of the access rights. This is the best solution you have if you want to protect sensitive data. Remember that security tags are flexible.

For instance, you used a security tag on a folder. Other folders or files in the parent folder do not carry the same tags. In this case, you can only access the 'parent folder.'

4. Track Changes

Tagging for Windows allows you to track changes. When you copy, move, or delete a file, the software notes the operations made on Windows File Explorer. This feature can help you determine if someone tried to open your files.

Remember, Windows File Explorer is a file and folder management software. It often performs opening, copying, moving, deleting, or renaming operations. If you make any of these commands, the structure and content change.

If you use tags, the tagging information gets updated upon operation.

Your document must reflect the changes when you select the linked tag. For instance, you moved a file from one folder to the other. When you click on its linked tag, it must show the new location.

How to Protect Sensitive Data

To protect your files and sensitive data, install Tagging for Windows. This software was specially designed for Windows File Explorer, allowing you to tag files and or folders. Using this software can save you time in searching for distributed files.

You can create file structures for different locations using file directories and tags. This includes Local Files, Network Files, and Web Links. It allows you to tag files saved on your MS OneDrive app as well.

So, how do you tag a file or folder? First, you must install the software. Look for the Tag Node on the Navigation Pane after installation.

Second, choose the file you want to tag and click 'add' or 'select.' Next, fill in the box with the description you want to use. Often, pre-existing tags appear when it matches what you input on the box.

What Does Tagging for Windows Do?

Today, everyone treats data as a valuable asset. It can contain one's personal information, intellectual property, and other sensitive data. File management software is an effective tool for data losses.

With Tagging for Windows, we offer you our best tag file and folder management software. We re-invented and integrated our software around Windows File Explorer. If you want more clarity about file tagging or about our file management software for Windows, contact us here!