Word-of-mouth advertising is still the most effective, so we can rest assured that personal recommendations will still be the most valuable tool we have in building our practices. However, that doesn't mean we shouldn't spare a few extra bucks for digital marketing campaigns to help increase product awareness.
When you're working on making your legal practice more streamlined, a few digital imaging file organization tools can go a long way. In fact, your marketing efforts can benefit from having them as well.
With a few simple steps, you can save tons of time in your office, organize your documents and photos, and help your clients reach the best possible outcome faster.
Not sure where to start? Here are a few file organization tips you can use to get your law firm's digital legal files in order with a file tagger for Windows.
Increasing Efficiency and Optimizing Your Workflow with File Tagging Solutions for Legal Practices
There are so many benefits of increasing efficiency when using file tagging solutions for your legal practice. While there are many, here are just a few ways that you will be increasing efficiency when using file tagger for Windows.
Use Smart View to Save Time
When you are trying to find files for your legal practice but cannot remember what you named the file, this can take you forever to find it. It may even take time away from your other tasks and decrease your overall efficiency in the workplace.
That's the last thing that you want - especially when you are working at a busy legal practice! This will just interrupt your flow and even hurt your clients.
This is where using smart view to find your files in a quick and easy manner can help you. All you have to do is use the Smart View Function.
But how do you use this?
To make sure you are doing this properly to save time, use multiple tags and use AND and OR functions.
This will allow you to add various different tags to your files that already exist. The more that you add (without overdoing it) means that it will be easier when you need to find a file down the line.
Easily Create Virtual Folder Structures
When you use tagging, you don't have to worry about changing all your file structures and folders. This can be a pain if you have a lot of files and don't quite know where to start with the new organization.
Instead of doing that, you can change your current folder structure based on tags rather than the actual structure of the folders.
But what does this mean and what can it do?
It means that you would be creating virtual folder paths based on tagging that you give each file. For instance, if you are working on a project or adding a specific topic, you can make tags based on that specific topic. Or, you could tag based on text within the documents and not just the topic of the documents themselves.
Benefits of File and Folder Management Software and Tagging for Windows
So what are the actual benefits of using tagging for Windows? These are the benefits that you will want to know to start improving how you work at your legal practice with your digital file management system!
Save Time for Other Tasks
One of the biggest benefits of using tagging software is that it can save you a lot of time on your tasks. Instead of browsing for hours, you can find a file in one minute.
This will open up more of your time to other tasks that you have on your to-do list for your legal practice, such as reading documents, going through contracts, and working with clients in real time.
You may start to notice a huge difference with what you can cross off your list because of how much more organized you are!
Better User Experience With Searchability
When you tag your files and documents, you are basically creating a paperless filing system. Using digital file organization tools will give you a better experience in terms of organization for your legal practice.
You won't be focusing on the organization as much as you otherwise would because the tagging is where your organization comes into play. This can save a lot of time and make it easier for you.
When you want to find a file with someone's last name, all you have to do is search for their last name to find all the files that relate to that person. If you are looking for a file that has to do with a contract, you can search "contract."
Gone are the days of being frustrated when you are trying to search for something!
File Tagger for Windows
Have you been thinking about trying to get more organized in your legal practice with a digital filing system? When you aren't organized, it can take a lot of your time and energy trying to find stuff. This will just interrupt and delay other tasks from getting completed as well.
If that's the case, then you will definitely want to use a file tagger for Windows for your digital file management.
This will make your life easier in so many different ways!